Gym Membership Program

Listed below are the guidelines for use of EAP for gym membership. If you wish to know how much money you have in your EAP account you may contact Lori Stegeman in HR at 240-567-7301.

You may utilize your EAP funds to pay for Gym Memberships outside the college.

• You pay the enrollment fee and the monthly fee to the gym that you choose to join.
• In order to be reimbursed under EAP you would arrange for the gym to furnish you with your monthly attendance statistics on their official letterhead. The attendance report must specify dates of attendance.
• Complete an EAP form for reimbursement and send it to Lori Stegeman in HR, Mannakee.
• Attach a receipt indicating the amount paid to the gym for which you are requesting reimbursement.

You must attend at least 10 times per CALENDAR month on ten separate days in order to be reimbursed for your membership.

It is the responsibility of the employee to make the necessary arrangements with the gym to provide "proof of attendance".

PLEASE NOTE: This benefit applies to gym memberships only and does not apply to recreational or wellness classes that are not covered under the basic monthly membership fee for the gym. Family memberships will not be covered. Only individual gym memberships (not family memberships) are eligible for reimbursement at this time.

If a Gym has an "enrollment" or "initiation" fee the employee must pay the fee up front and will be reimbursed after they have provided proof of attendance of 10 times for one calendar month. They will then be reimbursed for the "enrollment" fee and the monthly fee.

If the employee fails to attend at least 10 times per calendar month they will not be reimbursed for that particular month. The employee will not be reimbursed if they enrolled in a gym during the middle of a calendar month and were therefore unable to attend 10 times that month.

It is the responsibility of the employee to ensure they have sufficient funds in their EAP account to cover their expenses for gym membership for the year. Contact Lori Stegeman in HR to determine how much money you have in your EAP account.

Remember EAP funds are allocated on a fiscal year basis and not a calendar year basis.

Please note that because EAP funds are allocated on a fiscal year basis you will need to submit any paperwork for reimbursement for FY09 by June 30, 2009 (for gym memberships and attendance from 7/1/2008- 6/30/2009) . Funds will be encumbered based on this paperwork. Gym attendance can then be submitted no later than July 10, 2009. Once proof of attendance is received, your reimbursement will be processed accordingly.